Season Calendar — STEAM Teams CC

emoji_events

Race Day Mode Active

edit_calendar

New Event

Identity

Event name *

Calendar event type *

Scope *

Grade min *

Grade max *

Colour

Grade min/max are both NOT NULL in the database — every event needs a range even if it is not grade-restricted in practice.

Description

Scheduling

Start date

End date

Start time

End time

All times are stored and displayed in Central Time (§3.2). Single-day events: leave end date equal to start date — it is filled in automatically.

Dates label (free text override)

Recurring event
Practice blocks are normally entered once per block at season start (§9) — that is workstream 08_'s job.

Recurrence pattern

Venue

Venue name

City, State

Venue timezone note

Informational only. Never used for system calculations (§3.3).

We are hosting this event
Drives the heavier task template and volunteer slate.

Visibility & Status

Status *

Show on calendar
Uncheck for registration-only rows that are not real calendar events.

Sort order

Open this event for registration
Leave this off for races and practices. register.html lists every row where registration_open is true — it does not filter by event type. Turning this on puts the event straight onto the family registration screen.

Registration deadline

Deadline label

Registration type key (event_type)

Written onto each registration record. Only change this if the event genuinely drives a registration flow in register.html.

Ask for a written reason at registration

Reason prompt

Automation

Race day mode
Activates automatically 7:00am CT on the start date, clears 11:59pm CT on the end date (§5.1). Cancelled events never trigger it.

Generate volunteer slots
Flag is stored now; the automation that consumes it is Phase 3B and is not built yet.

Generate task checklist
Flag is stored now; the automation that consumes it is Phase 3B and is not built yet.

Number of heats

Hosted races only. Default 4.

Presentation deadline offset (days before)

event_busy

Cancel this event?

You are cancelling .

It stays on every calendar with a strikethrough — it does not disappear.
Race day mode will never trigger for it.
Its task list suppresses automatically. Shared tasks linked to other events are not affected.

Send the Remind message yourself

The portal cannot notify families automatically yet — there is no notification system built. For a same-day cancellation, send it through Remind now.

delete_forever

Delete this event?

You are permanently deleting .

This removes it entirely — no strikethrough, no trace, no undo.
If this is a real event that isn't happening, use Cancel instead — families expect to still see it, crossed out.
Any linked tasks are not deleted — they are unlinked from this event automatically and will need reassigning.